Before 11:59:59pmET each Tuesday evening, one Weekly Report email message should be sent from each student project group. The email will contain your weekly status report.
We need for each multidisciplinary
group containing at least one ECE student to submit a Weekly Report via email
in the format described below.
We use this to confirm your group affiliation and participants, advisors, and
indication of progress. It is hard only the first week.
Weekly Email Details
Send email to
your project Advisors(s),
ece4012report@ece.gatech.edu (archived copy),
and all group members using the members' Georgia Tech email addresses.
(Yes, the ece4012report... address is a hold-over from a prior course incarnation.)
List recipients in a fashion so that hitting "Reply All" on an email client provides everyone with the reply. So that no one spoofs your group, only email from GT accounts will be taken seriously for all deliverables.
Edited to suit your group's specifics, your subject line should be of this format:
ECE4873xxx: Group Number: Group Name: Weekly Report
Replace the xxx with your ECE4873 section.
Your group number should be identified during the semester's second week then listed on the Web Master's web page as the Second Semester design groups and their changes are identified.
Following the example below and so that we uniquely can correlate participants with teams, the email message body should list on the same unformatted text line for each team participant in this format:
Whit Smith EE ws35 whit.smith@ece.gatech.edu Web Master 404-894-2800
which includes
the participant's name
their major (e.g. AE, CE, BME, CmpE, EE, ME, MSE...)
their GT Account Name (sometimes called GTNUM or GT Username, e.g. Dr. Smith's is ws35, not to be confused with Student 9-digit ID numbers)
their preferred Georgia Tech email address (which for some students is not of the same form as their GT Account Name),
identify if your team's
Group Leader using the words "Group Leader",
Financial Manager using the words "Financial Manager",
and identify if your team's Web Master using the words "Web Master",
otherwise leave blankIf you want to include additional contact information (e.g. telephone numbers) for each participant, that is not required but fine following the required content above.
Once you are notified that web space is defined for your group, include your group's web site URL as a clickable link. Your Web Master will be given ECE Unix access to your group's Senior Design web space. Your ECE advisor will discuss web space as it becomes relevant.
Your Group Leader is likely to be contacted regarding Expo registration after Capstone Design Expo administrators begin the semester planning.
Your Financial Manager will be submitting receipts for reimbursement after purchases as described here.
Place report contents in the body of your email message (not as an attachment) with URLs encouraged in lieu of attachments. Should you feel the desire to include large attachments, post the file somewhere online then include the URL as a clickable link in your message. Courteously small attachments are fine.
Brevity and clarity are desirable. Adhere to the format suggested in the sample email message below so that we do not loose you.
As with your Proposal, your Weekly
Reports are written with what you know at the time that you write them.
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